Tagged with 'ESSER Funding'

April is such a unique month when it comes to our work with students. It’s a time when we are making sure that they are staying on top of their learning, especially upon returning from spring break. At the same time, we are making sure that they are prepared for the end of this academic year.  We cannot forget that we are also finalizing IEPs and making sure that we are ready to transition our students into the following academic year. I know it often feels like we are straddling academic years like the Colossus of Rhodes standing over both sides of the port. As we look at our own mental health and anxiety levels, what are some activities we can be doing to make this month and the rest of this year go as smoothly as possible?

Let’s start with planning for next year as the IEP process has us thinking that way already. Do you know who your students will be next year? In some cases, you may be continuing with a group or at least a few students.  Those are the ones that you can use to set a foundation for next year. Take their IEP information and as you continue to work with them this year, set aside worksheets, a list of activities, and a list of devices that you will need for them. As you create your lists, when possible, bring some of those devices into your classroom. Set them in a container that you can set in a cabinet for the summer. If your returning students still need them, verify with your AT Specialist or Special Education Director that you can store them over the summer to make it an easier transition for you in the fall.  

As you look toward the end of this year and the summer, you also want to start supporting the students with life skills that can be utilized throughout their lives. We spend time working on that end-of-year transition and do a wonderful job with that. We also want to start promoting behaviors for our students that make sense for the summer. Begin talking about nutrition and hydration, especially when it comes to the summer months. If your students are not participating in your summer program where these things can be monitored and supported, introduce lessons that create some of those behaviors now. Have some hydration breaks and talk about lunch and proper snacking. Some of you will have your students with you during the summer months and can reinforce these lessons. Know that either way, you are giving your students the skills they need to create some independence in the future. Another thing to consider when working with your students for the summer months is properly preparing themselves for being outdoors. See if you can work with local dollar stores to make sure that your students have proper eyewear when out in the sun. Speak a little about sunscreen as well. We recognize that the feeling of sunscreen might trigger some adverse reactions in some students, but we still want to provide information. For those students who do not like the feel of a spray or cream on their arms, legs, and face, work with them on understanding how to use shade, wearing hats if possible, and taking precautions by having some awareness of time in the sun.

In preparing for next year with devices or products you do not currently have, remember that ESSER III funding is open until September 30 when all monies must be encumbered. Many of your districts have a page on their website which shares how much ESSER money has been spent and how much is left. One of the suggestions I have been making to districts is to utilize these funds by projecting what devices might be needed over the next two to three years. Looking at products like the Scanmarker Pro for its use in ELL settings or the Big Mack in all areas of the building because they can serve multiple purposes may give you some guidance in buying. I have explained to districts that using their ESSER funds for things bought annually from your regular or IDEA funding, like classroom supplies, workbooks, or online subscriptions should continue to be aligned with those budgets. The ESSER III funds, based on how they are written, are perfect for stocking up on those devices which are regularly used, but may rely on grants in future years. Take some time, speak with those with whom you trust, and come up with a plan that has you better prepared for future students and budgets. Know that I am always there to support you with questions around this and can be reached at rheipp@schoolhealth.com.  

I am seeing districts right now using their funds on Ablenet products since they meet all government guidelines a couple of years ahead of the guidelines being formally put into place. I have seen the increase in systems like Simply Works to create accessible classrooms and workspaces. Some districts are supporting those with visual impairments by bringing in products like the OrCam Read3 which has AI that can support students in so many more ways than just reading documents out loud. Take some time (I know that is a precious commodity!) and think about how you can make your classroom environment even more inclusive and sensory friendly, like adding in a Sensory Blackout Tent. Looking ahead now can save you time and budget space in future years.

Finally, I want to share the most important activity for you at this time of the year. That activity is taking time for yourself! I know I sound like a broken record as I am continually reminding you about this.  Even five minutes a day of silence, self-reflection, meditation, breathing, or some other activity that lets you relax and focus on you. I have been speaking with colleagues throughout the country who are overly concerned about both the teacher and substitute teacher shortages. Many of these colleagues have shared with me that the greatest reason for teachers leaving is not retirement, but wanting to get away from the stress and feelings of overwhelm that are prevalent in so many aspects of education today. I am not saying that by taking five minutes a day that you will stay in education. What I am saying is that by taking those five minutes a day, you will be more centered and able to make the best decisions for yourself, your family, and your students. Know you are valued and appreciated!

By: Dr. Raymond Heipp

For the 41st year, Teachers, Special Education Directors, Therapists, and so many others gathered in Minneapolis for the Closing the Gap Conference. This conference brings together people from all over the world for presentations and discussions that focus on multiple aspects of assistive technology and pedagogical applications. For four days of crisp fall weather, people came together and shared their ideas and devices which help so many individuals. Allow me to share some of the discussions which reverberated through the halls of the conference.

The first topic that came up in a number of places focused on products and devices that the students would want to use. The issue seen in many schools throughout the country is that some individuals do not wish to stand out to their peers and become resistant to utilizing certain products or devices. Even at the cost of not having the proper support or accessibility, some individuals would prefer to remain as anonymous as possible.

How do we make assistive technology as inconspicuous as possible? In my presentation, I addressed this idea by speaking about how to create a level of transparency with assistive devices, as well as incorporating sensory supports for all students. Talking with others as well, we described how the start of the process begins. We want to start incorporating various devices into usage within inclusive classrooms in the early years. Simple activities like using a Quick Talker as a way of having books “on tape” allowing all students to “read to themselves,” having a “You Are Awesome” Big Mack in your office, or utilizing Talking Brix2s as a way to have directions or other information at locations in the classroom can have lasting effects on demonstrating how those devices are simply technology which anyone can use.

Another topic on people’s minds was the ability to use devices for more than just one individual or one activity. This follows from our thoughts above. Because most devices are used in specific instances or only with specific individuals, the training for alternative uses of these devices is almost non-existent. This under-utilization of devices leads to cabinets full of assistive technology that are simply collecting dust. There really are many ways those devices can make a difference in the classroom. When you have questions about those cabinets full of these devices or want some other ideas as to how you can turn your current devices into multi-purpose devices, feel free to reach out to me. There are so many things that you can do with those devices and be able to work on desensitizing neurotypical individuals to the use of those devices.

One topic which was part of many presentations and had people talking was the usage of sensory supports and how they can best be shared by all students. Understanding the variety of sensory tools and promoting the use of the proper tool for each student is critical here. Using sensory tools which are both socially and classroom appropriate, along with the right tool for the individual will be of the highest benefit. Another important point to consider is the use of sensory tools for better focus and attention in both therapy settings and classroom settings. Again, you want to consider those sensory tools which are non-disruptive and simply provide sensory input.

An important discussion for many of us surrounded the proper support and training of teachers and therapists. We need to make sure that our professionals are not left to fend for themselves when having to introduce or support their individuals with devices. There are so many great trainers who do so much for overall training. Individuals like Kelly Fonner, Mo Buti, and Kelli Suding provide schools with professionals who share their experience and make it understandable for all. You also want to work with groups who will supply the training you need for specific devices like utilizing the experience of our own Jodi Szuter who understands all the intricacies of various types of reading pens and is an expert with the Cosmo. The critical piece is to find someone who is respected in the field and not aligned to a specific product or manufacturer so that you can have the best support tailored to your needs.

When we look at better understanding how we can use the technology in multiple manners and create environments which are supportive of our students through sensory tools, we find that our schools can be both a safe space, as well as a space which gives all the opportunity for access to learning. When we use those devices that are already in the classroom, we are maintaining levels of familiarity for both the teachers and the students. So even if we change the routine of how we use them, the change is not as overwhelming as in the introduction of new devices. Teachers have such amazing abilities, if we can just give them the tools and proper support around those tools, their classrooms become an even more arena of excellence.

The hope surrounding these ideas is real. As I spoke with so many, we agreed that there is so much potential in the future. By utilizing the ESSER III funds, looking ahead for how we can best support our students, and using the networks we have developed, we can enhance what we are doing and make the world a more accessible place for all.

As we enter 2024, we also enter the final months for the availability of ESSER III funding. This funding technically ends on September 30, 2024. However, the products that you are using the funds for must be purchased and delivered by that date. I have also heard of some districts that are seeking to have the funds encumbered by the end of this academic year to allow time for the shipping and receiving of products. I have been asked a lot of questions about these funds, so let’s address some of the ones that are asked the most.

How much money does my school have? Monies were distributed to districts, so how those funds might be allocated can vary. One thing to do first is to check your district website. Most districts have a page on their site that outlines how much funding they received and how those funds are being allocated. If you cannot find the web page with the correct answer, the next question may give you that information.

Whom should I contact about these funds? This is the most common question I was asked by both teachers and administrators. The reality is that ESSER funding is from the Federal Government. You want to reach out to the Director of Federal Funding in your district with questions. Many moderate and smaller sized districts may not have a specific individual with this title, so you may have to contact the Treasurer or CFO of the district. I have seen many districts where the funding was then allocated to schools and programs where there was a secondary lead figure. This is an important person to know as the remaining funds have more flexibility in what can be purchased.

Can I buy whatever I want? The simple answer is no. You want to work with your district leads to make sure that what you are hoping to order fits under both the federal and district guidelines. Unfortunately, some districts ran afoul of the government with ESSER I funds as those had very specific purposes. Anything outside of those purposes was misuse of the funding.

So, what can you use the funds for? You can use the funds for anything that supports students through overcoming any potential loss from learning that may have occurred on account of the pandemic and is still hindering the student’s ability to learn. This is where I have seen devices like the Reader Pen2, ScanMarker, Livescribe Pen, and switches or tools for access have been able to be purchased. Assistive Technology is one of the areas where fund usage is permissible.

What is covered under the idea of supporting mental health? This question has arisen from many districts. The implementation of sensory/calming rooms has demonstrated positive support for all students, especially those prone to escalation. Sensory room products can be purchased. The caveat is groups that want to include other classroom furniture. I have worked with some districts who thought that any chair or desk could be included. That is not always the case. Always work with your district to make sure that what you are getting again lies within the guidelines. In this case, a beanbag chair is acceptable while a standard desk chair may not be. Don’t think that you can only buy sensory room packages. Work with the groups that you trust to help in the design of a room that best meets your needs and the needs of your students. Both Jodi Szuter and I are available to support you with questions and recommendations.

I have time so do I have to worry about this now? Please start thinking about your plans now. Your district may have an end date for the encumberment of these funds. I know of several districts where that date is around the end of this academic year as I mentioned in the first paragraph. When you are dealing with federal funds, the end date means that you have already ordered AND received the products. If an audit were to be conducted on the following day, you could show the auditor the products or, at least, the boxes they are still in on district property. That is an important distinction as with other types of funding, the items simply need to be ordered and invoiced. There is a difference here and those in your district overseeing the funds will be focused on that. Another reason I bring this up is because there is still a global chip shortage. For example, there are still schools waiting for chip-driven devices like some types of screening devices and AEDs because of the lengthy delays in getting chips. We are seeing production of these chips going up, but still not catching up to the demands over the last few years. Be sure to work with your sales representative to determine if the products are available and will be able to be delivered on time. Another point to be aware of is the fact that some products are not even being manufactured anymore. That discussion with your sales representative will help to guide you the correct way.

There are a lot of groups speaking about “ESSER-approved” products. Is there a list somewhere? Please reach out to your lead in the district about this. There are some districts which are being more restrictive about the funding to protect everyone legally. There is no list of “ESSER-approved” devices, generally. Some groups may simply be referring to what other districts have purchased. It is better to ask the folks in your district first before simply placing the request with them. When I work with groups, we look at products that support potential learning loss, assistive technology, items that maintain a healthy physical environment (including air purifiers), and products which support mental health and well-being, like sensory products. Your district will have any specific information you might need.

Should I just stock up on cleaning supplies? The short answer is no. Utilize these funds to get those devices and products which best support the students and think about purchasing multiple items of products that can work for many students. I have seen large deployments of Reader Pen2s and ScanMarker Readers because of the overall impact devices like these have on learning. By utilizing these funds and thinking ahead, you can support the next several classes of students. I have seen some districts utilize their funds by purchasing AAC or access devices to have back-ups in case a student breaks or loses one. Think about what was difficult to purchase in the past and buy now. Cleaning supplies and simple items can be purchased annually when this funding ends.

If you do have any other questions, feel free to reach out to me at rheipp@schoolhealth.com and I will support you as best I can!